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Home | FAQs | What are the benefits of Google Workspace / Gmail for Business?

What are the benefits of Google Workspace / Gmail for Business?

There are 6 main benefits of using Google Workspace / Gmail for Business, the main being it just requires Internet access - no special hardware or software required.

No server is required

In the past, companies had to set up their own server if they wanted their own corporate email. Now Google is offering Google Workspace, which is designed specifically for business use and it just requires an Internet connection, no special hardware or software is required

Files ownership belongs to company

Some small businesses ask their employees to use personal Gmail accounts to save costs. However, the company does not own those email accounts and files. When employees leave, you may not be able to access the files and data. Google Workspace is therefore designed to help companies better manage user accounts and business data

Create shareable link for easy files sharing

In the past, it was necessary to upload an attachment to the email, which then had to be downloaded to access the file, and usually a manual backup is required. Now Google has completely simplified these steps! The apps in Google Workspace, such as Google Docs, Sheets, Slides, etc., do not need to save a copy for backups because the data is automatically updated and stored securely in the cloud. When you want to share a file, all you need to do is send the shareable link and the other party can open the link to view, comment or edit the file according to the permissions you have given.

Access via any device

Google offers several office tools, such as Gmail, Docs, Sheets, Slides, and Calendar. Whether you are an Android or iOS user, you can download the app for free. As long as you log in to your account, you can access and edit your files anytime, anywhere!

Effectively unlimited storage for each user

Google Workspace Business Starter offers 30 GB of storage, including email and Google Drive. If you have more than 5 users for Business Standard, you can also use 2 TB of storage for each user, which is great for businesses that need to store large image files or videos.

Microsoft Office license is no longer required

Microsoft Office was one of the indispensable tools for any business. Now you can find the appropriate Office tool available in Google Workspace, such as Docs, Sheets, Slides and so on. Even if your clients still use Office files, you can open and edit them with Google Cloud Collaboration tools, which can save you a lot of costs for purchasing software licenses and updates.

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